[quote=Tom_Tugboat;20173]My boss just asked a question you all might be able to assist with.
His complaint is having to write seatime letters. The amount of time HR spends digging up payroll records, and separating duties, and vessels, is a drag on their productivity, such as it is.
Is there anything out there that anyone knows about that might help keep track of that?
We have ADP, and pay period reports are in Excel, but that isn’t easily searchable like a database might be.
On a similar note, Mr. Cavo,
Other that “on company letterhead”, is there any requirement for a company to maintain and provide data for seatime letters?
I once heard of something called a “database” that is supposed to do magical things like this…
I’ve seen a lot of comapny sea time documents geberated out of databases that track exactly what vessel the mariner was on, what capacity, how long, what routes, etc. It can certainly be done and perhaps a little work to set up a database will reduce downstream efforts to try retreive the information.
As far as mariers keeping the records themselves, it may be a good idea to do so for your own benefit, but the service letter for the Coast Guard has to be from a company official, so there is a potential fraud issue if a company official signs a certification that the company has no records to support.
I’m not directly involved with this area, so can’t answer on what the Coast Guard requires to be kept. However, it does seem prudent for a company to keep these records, they would not come across as competent and professional if they had to respond “we don’t know…” in a legal or other “official” proceeding.